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Supplemental Educational Service Providers
Request for Proposals

The Ohio Department of Education, through the Center for School Improvement, Office of Federal Programs, is requesting proposals for the selection of supplemental educational service providers.
Under the No Child Left Behind Act of 2002, school districts are required to offer a list of state-approved supplemental educational service providers for eligible children attending schools designated as needing improvement in the second year. Supplemental educational services refer to extra help provided to students in the areas of language arts/reading and mathematics. These services can be provided before or after school, and on weekends. This request for proposals (RFPs) provides the details on provider requirements, responsibilities and how the RFP responses will be rated. The law requires that providers adhere to high-quality, research-based instruction. Selection will be based on accurate completion of requested information/data, meeting of all provider eligibility requirements, and agreement with assurances set forth in the document.

RFP Documentation- (Please read the following information before submitting the application)
 
Background
Purpose
Eligibility Requirements
Eligible Service Providers
Responsibilities of the Approved Provider
Responsibilities of the Local Educational Agency
Funding
Duration and Monitoring
Removal from State-Approved List
Reporting
 
 
Application
Application with RFP ID
 
If you have questions and/or concerns, use the FEEDBACK form.

SUPPLEMENTAL EDUCATIONAL SERVICE PROVIDERS
Pursuant to the Federal No Child Left Behind Act
Section 1116(e)(1)


Issued by:
Ohio Department of Education
Center for School Improvement
Office of Federal Programs
 
http://www.ode.state.oh.us
 
Elementary and Secondary Education Act/No Child Left Behind Act
 
Note: Proposals will be reviewed on an ongoing basis.
This rolling approval process has no due date.


Ohio Department of Education
Susan Tave Zelman, Superintendent of Public Instruction
Center for School Improvement
Stephen Barr, Associate Superintendent
Office of Federal Programs
Stephanie Gerber, Director


The Ohio Department of Education (ODE) does not discriminate on the basis of disability, race, color, religion, sex, national origin or age in access to, employment in, or in the provision of any of ODE's programs, benefits or activities.


Background   >Back to top
Part of the federal No Child Left Behind Act (NCLBA) reauthorization of the Elementary and Secondary Education Act (ESEA) of 2002 requires the state educational agency (SEA) to develop and maintain an updated list of approved providers of supplemental educational services (SES)[Section 1116(c)(e)(4)(C)].
SES are defined as tutoring or other supplemental academic enrichment services in language arts/reading and mathematics that are provided beyond the normal school day and are of high quality, research based and specifically designed to increase academic achievement.
Any school building that is in its second year of school improvement [schools that have not met adequate yearly progress (AYP) for three years] or are in corrective action or identified for restructuring, shall arrange for the provision of SES. Students from poverty/low-income families are eligible for SES, if they attend and remain in schools that are in their second year of school improvement.
Providers are selected annually by the parents in cooperation with the school district of residence from a list of providers approved for that purpose by the SEA [Section 1116(e)(1)]. Services may need to be provided to students who are limited English proficient (LEP) and students with specific disabilities. If the local educational agency (LEA) and parents believe that offering SES is in the best interest of the student, these services may be provided in the first year of school improvement.
If the LEA has insufficient funds to provide these services to all eligible students, priority is given to low-achieving students from low-income families.
The services to these eligible students may be provided on school premises (with consent of the school district) or on private premises. Services should be provided until the end of the school year.
 
Purpose   >Back to top
This request for proposals (RFP) is to identify a list of SES providers that will be included on the approved Ohio Department of Education (ODE) provider list. Being on the approved provider list does not constitute an endorsement by ODE. This is not a competitive grant. Providers will be included on the list if they meet the criteria. The list will be maintained and monitored by the ODE.
The NCLBA requires that the state promote maximum participation by providers to ensure, to the extent practicable, that parents have as many choices as possible. The state-approved list will be revised at least annually.  ODE may remove a provider from the list for the reasons stated in the Removal from State-Approved List provision.
To help students achieve Ohio’s academic content standards, instruction will be in the areas of reading and mathematics.


Eligibility Requirements   >Back to top
To be included on the approved list of supplemental educational service providers, applicants must meet the following criteria:
Have a demonstrated record of effectiveness for at least three years or be able to demonstrate the capacity to effectively provide the services.
Schools or LEAs (including community and charter schools) identified for school improvement or having 42% or less proficiency rates are not eligible to apply.
Demonstrate high probability of increasing student academic achievement.
Provider tutorial staff must meet minimum federal/state standards for paraprofessionals: an earned secondary school diploma and have two years of college (48 semester hours or 72 quarter hours) or an Associate's Degree or have passed a local (school personnel only) or state paraprofessional academic assessment.
If an internet-based provider; the provider must not exceed a pupil/teacher ratio of 20:1, must arrange for the supervision of students if services are not provided at home, and must periodically report the amount of time/week the student is actively engaged in the instructional/learning program.
Provide SES that are consistent and aligned with Ohio’s academic content standards.
Provide instruction that is of high quality and specifically designed to increase academic achievement of eligible children on state assessments and attain proficiency in meeting Ohio’s academic content standards.
Provide instruction in addition to what is provided during the school day.
Demonstrate that the provider is financially sound and stable.


Eligible Service Providers   >Back to top
The term provider is defined as a non-profit entity, a for-profit entity, or a public/private educational institution. Entities eligible to apply to provide supplemental educational services may include, but are not limited to the following:
Community Agencies
Charter/Community Schools
Public Schools
Local Educational Agencies
Child Care Centers Serving School-Age Students
Libraries
Higher Education Institutions
Private Companies
On-Line Schools
Family Literacy Programs/Even Start Programs
Educational Service Centers
Regional Professional Development Centers


Responsibilities of the Approved Provider   >Back to top
Entities included on the approved Supplemental Educational Services provider list are required to do the following:
Ensure that the instruction provided is aligned with Ohio’s academic content standards and in the case of a student with disabilities, is consistent with the Individuals with Disabilities Education Act.
Provide parents of children receiving SES and the appropriate school with information on the achievement progress of each child, in a format and, to the extent practicable, in a language that the child’s parents can understand.
Enter into an agreement with the local school district and parents of an eligible child.  At a minimum the agreement will contain data-based student goals, progress measures, and reporting dates.
Meet all applicable federal, state, and local health, safety, and civil rights laws.
Ensure that all instruction and content are secular, neutral, and nonideological.
Comply with the Assurances set forth in this RFP.
Comply with the Eligibility Requirements set forth in this RFP.
Comply with all reporting requirements and timelines for submitting such reports to the LEA and ODE.


Responsibilities of the Local Educational Agency   >Back to top
Qualifying school districts are required to do the following:
Identify eligible students.
Notify parents annually (in an understandable and uniform format, and, to the extent practicable, in a language the parents can understand) of:
  The availability of supplemental educational services.
  The approved providers whose services are available to the school district.
  A brief description of the services, qualifications, and demonstrated effectiveness of each approved provider to assist the parent in selecting a provider.
Contact providers selected by the parents and enter into a contractual agreement on behalf of the student.
Monitor the “Responsibilities of the Approved Provider” listed above.
Keep records of the student’s progress per the agreement.
Be responsive to any reasonable request or audit from ODE, LEA or parents.
Not to disclose to the public the identity of any student who is eligible for or receiving supplemental educational services without the written permission of the parents of the student.
Enter into an agreement that complies with Section 1116 (e)(3) of the ESEA/NCLBA.


Funding   >Back to top
The LEA is required to pay its per-child amount or the actual cost of the supplemental educational services, whichever is less.
The State will not be liable for any costs incurred by any offeror in responding to this RFP, even if the State does not select the provider to be on the ODE approved list.


Duration and Monitoring   >Back to top
The ODE, in cooperation with the applicable LEAs, is required to monitor the quality and effectiveness of the services offered by the approved providers. Monitoring by ODE will be conducted through contact with local school districts to ascertain an evaluation and demonstration of the effectiveness of the provider.
A LEA must continue to offer SES until the school(s) being served is no longer in school improvement according to requirements of NCLBA.


Removal from State-Approved List   >Back to top
ODE may remove a provider from the approved list, if the provider fails for two consecutive years to contribute to increasing the academic proficiency of students to whom it provides services.
ODE has the discretion to immediately remove a provider from the approved list if the provider fails to meet any of the following: provider eligibility requirements; provider responsibilities; provider assurances; or for other good cause.


Reporting   Back to top
Each provider is expected to submit to the school a final written report that summarizes the progress of all students provided with SES at the time and with the information required by ODE at the end of the school year. The school will submit this report to ODE for review. This information will be used to help determine if a provider will remain on the ODE approved list.
 
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